Roles and Responsibilities when Planning a Project

Examples of roles and responsibilities when planning a project with a dance practitioner
(Provided by kind permission of NDTA)
 
The following checklist is a guideline for planning a project with a dance practitioner:
 
Identifying Roles and Responsibilities (An Example)

It is in everyone’s best interests for successful management work delivered in educational settings, that everyone involved in the project is clear about their role and responsibilities and that these should be written down and agreed. The information should be circulated to all those involved as soon as possible.
The following example lists points that might be identified in a project involving one dance practitioner and a school. Some are relevant for every workshop/project, some would only be relevant in certain situations and some might be included in a written contract.
 
The dance practitioner is responsible for:

Obtaining information about the school and the participants
Planning and delivering a negotiated project and teaching sessions as agreed
Management/organisation of the class/group whilst teaching
Keeping a record of the work undertaken
Informing the school ASAP in good time in the case of illness.
For alerting the school of any problems which might prevent progress or satisfactory completion of the project.
Agreeing how the project will be evaluated and providing information for a written report as agreed
informing the school of any risks or hazards that are spotted.
 
The school is responsible for:

Alerting the dance practitioner of any problems which might prevent progress or satisfactory completion of the project
Ensuring that the dance practitioner is working in a safe environment and s/he has the necessary resources/spaces for teaching
Agreeing how the project will be evaluated and preparing a written report.
Overall management of the project.
 
The school teacher is responsible for:

Supporting the dance practitioner and providing on-going feedback
Supervising all sessions, general management of the class/group particularly at the beginning and end of each session
Discipline matters relating to school policies and procedures
Agreeing with the dance practitioner any changes to the agreed timetable
Agreeing how the project will be evaluated and providing information for a written report.
 
Health and Safety
 
If a teacher is present, s/he should take responsibility for health and safety, first aid, reporting accidents etc. – however, in some situations, responsibility lies with the dance practitioner. Make sure that the school provides written information about relevant health and safety procedures, that the dance practitioner knows where everything is and how to access phones, parents contact information etc. especially when working outside of the normal timetable hours.
 
© Carolyn Woolridge, National Dance Teachers Association